Billing: Sample Overdue Notice

[Date]

ATTN: [Subscriber]

You currently have an overdue invoice of [Amount] due on your account with our company. You may send payment via bank deposit/wire/online transfer to any of the following method: [Insert Company Payment Account Info]

We greatly appreciate your efforts to ensure that payment is received in a timely matter. Please note that a [Amount] reconnection fee may be charged if your account is suspended due to payment delays.

If you have any questions regarding your account or if you wish to pay by check, please feel free to contact us.

Regards,

Sample Cover Letter for Freelance Position

Dear Sir,

This is in response to your advertisement last [date] for a freelance position. I would like to take this opportunity and apply for the job.

With my experience in copywriting, editing and research, I believe I am qualified for consideration for a position in your company. I am very much used to the process of outsource work.

At the moment based on local rates, I normally charged the following:

[insert rates for job/tasks]

I also consider project-based fees. However, I am still open to negotiate terms with your company.

Attached is my resume for your perusal. Kindly look it over at your most convenient time. Should I be favored to be hired, I am very open to learning new approaches and undergo training. I am looking forward into working with you and your projects.

Thank you very much,

Sample letter for seeking business appointment

Dear Adam,

Good day!

I'm just letting you know that I will be in [place] with my business partner, [name], from [duration] for a seminar/workshop.

Since you live in the area, I hope we can invite you to get together for lunch sometime on the weekend. Me and my business partner would like to discuss a very important opportunity that might interest you or someone in your business circle. 

Just email me back to let me know if you are interested.

Hope to see you there!

Sample Academic Letter for Seeking Thesis Experts

Dear Sir,

We are 3th year Mass Communication Students of a local University and we are currently doing our thesis entitled  [insert proper thesis title]. 

We are asking for your help in getting contacts of experts and professionals in the field who we can interview for our research.

In case you have contacts, please do inform us via email. It will definitely be of great help to our project.

Thank you very much,

Sample Letter for Sponsors

Dear Ma'am,

Greetings from our [Insert Company]!

We are glad to inform you that preparations for our annual [Insert Event], scheduled to run from [Insert Date] are well underway. We would like to invite you as a special guest in celebrating our [Insert Event].

In this regard, we would like you to be our Sponsor in this worthwhile endeavor that will benefit several select charities and orphanages in the city.

Our aim is to create a cause that will nurture the spirit of giving and sense of community in [Insert Place]. We are hoping that your earnest contribution will bring us closer in achieving this goal.

If you have any questions, please contact us at [Phone Number]. We would like to make an appointment with you regarding this matter and we hope to meet with you soon.

Sincerely,

Sample Business Welcome Letter for Guests

Dear Sir,

Welcome to the [Insert Event]!

We hope you will enjoy the conference and the rest of your stay here in [place]!

As guests of the conference, we have reserved a room for you and we will shoulder the cost of your hotel accommodation which includes breakfast and dinner. However, please be reminded that incidentals, including but not limited to room service, outside phone calls, laundry, mini-bar, wifi and the like will be under the account of the guest.

Included in your welcome kit are the conference catalogue, official conference bag, your conference pass and lecture schedules for the duration of the event. You may also avail of product samplers and guest tour tickets at the conference booth. Please notify our staff on duty for any concerns.

Again, welcome to [Insert Event] and enjoy your stay!

Sincerely,

Sample Letter: Declaration of Goods for Shipping

This is a sample Letter for "Declaration of Goods" commonly use for Fedex, UPS, DHL. Declaration of Goods for Shipping like media files, videos, CDs or DVDs

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TO WHOM IT MAY CONCERN,

I, [Insert name and company], would like to ship the following parcel and I would like to declare the items to be shipped.

TO BE SHIPPED TO:

[Insert Mailing Address]

DECLARATION OF GOODS TO BE SHIPPED:

FULL DESCRIPTION: Document papers which are application forms, 2 CDs/DVDs containing media files to be viewed via computer.

PURPOSE of DVDs and documents – for demonstration purposes only.

CONTENTS OF GOODS: CDs contain no nudity or pornographic material. They are not made of or do not contain hazardous material.

SYNOPSIS of media files:

The files in the CD are the following:

Corporate Video presentations

running time: 6 minutes, 40 secs, color, 35mm format

Corporate Training Video

running time: 15 minutes, color, Digital Video

I declare that the above information is true and correct to the best of my knowledge and that the goods are of the origin specified above.

For and on behalf of: [Insert name and company]

Name (in print)

[Position]

[Date]

Sample Layoff Letter from employer

Dear [Insert Name],

As you may have heard, we are in a time marked by economic recession, if only we could keep all of our employees with the company. Unfortunately, this is not the case.

In this period marked by difficulty, it is with regret that we must inform you that we will be unable to utilize your services after [date].

We have been pleased with the loyalty and hard work you have shown the company during your tenure of employment. We are sorry to lose you, a valued employee to our team.

We hope the future will hold new opportunities for you.

Sincerely,

Sample Invitation Letter to Art Exhibit

Sample Letter of inviting people to a public exhibit or art space. A candid invitation to an exhibit

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My Dear Friends! 

Greetings!

I will be exhibiting works with the [group name] this [date and time]. I am working on two videos now both thematically exploring movement and dance. This March, I was lucky enough to be invited to a video art workshop at the institute where themes of love and women empowerment were explored. This is where I got inspiration for the artworks that you will be seeing in the exhibition.

Hope you guys can make it.

In love and truth,

Sample layoff letter to employee

Dear [Name],

I am writing this letter to officially inform you that due to the recent [budget cuts/ reorganization / recession] in the company, your entire department will no longer exist effective [day and date].

Pursuant to company policy, based upon your length of service in the company, you are entitled to [number]working days of notice.

During this notice period, you will be afforded reasonable opportunity to seek alternative opportunities for employment. Please consult with the Human Resources department on your remaining company benefits and severance pay .

I would also like to thank you for your invaluable service and dedication to the [company]. I regret the necessity of this action and wish you well in your future endeavors.

Sincerely,

Sample Letter for Request for Leave

Dear [Name],

As you may have heard, I am getting married on the [date]. You are invited to our wedding. With this in mind, I am requesting a Twenty(20) day leave of absence.

My fiance and I will now fulfill our lifelong dream and honeymoon in a cruise to the Carribean. 

I will be back at my desk, with my full attention to the department, as always, on the [date]. My tasks and clientele are reassign to [name of employee] during this period. You may coordinate with her on matters regarding our department.

Sincerely,

Sample Invitation Letter to March for a Cause

Dear Friends,

Greetings from [Group]!

On [date] we will once again commemorate the [event]. For decades, we have joined this tradition to air our collective grievances and to declare our indignation over [cause].

The past year has been a challenging time for the [group] – the endless protests and requests for [please state causes]. These are issues that are real and dear to our hearts.

Thus, [group] commemorates [date] with the theme [insert cause] and we would like to invite you and your members to be part of this tradition.

On [date], we will have a program at the [place] from [time] with speeches and performances by [group]. After the program, the contingent will march to [place].

Please join us and be a part of this year's annual [event].

Regards,

Sample Letter regarding Travel and Visa Request for Conference

Sample Letter reminding conference attendee to file for visa and other requirements

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Dear [Name] 

Once again, we look forward to meeting you at the airport on [date]

You will find attach to this email your official invitation to the conference. Please check if there are mistakes in your name or address and if they correspond to the one in your passport. You should get an appointment at the embassy in your country as soon as possible. It might take a couple of days, so the sooner you call them the better. Before going to your appointment make sure that you have all necessary documents with you, including the Official Invitation (attached to this email) and hotel reservations, to avoid further complications.

Also, you only need to secure a health and travel insurance for the days of the conference. Do not hesitate to contact me if you have any questions and keep me updated about your visa request. 

Sincerely,

Marketing Letter for Baked Goods

This sample letter discusses the baker's passion then transition to entrepreneur, also the availability of her products within the local market.

Marketing Letter for Pastries, Sales Letter for Selling Baked Goods at the Market, Sales letter for Home-based food business

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Dear [Name],

Food has always been my passion.

After a stint in a commissary that produces pastries for a popular coffee chain, I decided to fire up my oven and invest in my own pastry business.

My pastries come in a variety of delectable flavors - chocolate, mocha, vanilla-pecan, cheese and banana. I like to add a little artistry to my baked goodies, they are a combination of the culinary and visual arts.

My company [name] has basically grew from word-of-mouth advertising, most of my customers are moms with kids and school cafeterias. I also do big orders for weddings, company functions and birthday parties.

This coming Sunday market at the [place], my pastries will be on sale at booth #12. Hope you can come and have a taste test of my delicious treats.

If you are interested to place a big order, you may call me at [phone]. I can prepare the pastry boxes two days ahead of time.

Sincerely,

Sample Letter: Special Events Message

Letter for Commending Annual Event, Open Letter to Event, Special Message for Event from Person of Importance, Special Message to people, businesses and organizations, Appreciation Letter for Event, Special Milestone Message

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Greetings from the Director-Generale,

I wish the best for this year's [event] to be as successful as they were in [year] and [year]. The event which is hosted by [company], [foundation] and [sponsor], makes us at the [company] proud and it has become an excellent business program amidst other world-class conventions.

I strongly believe that young entrepreneurs will truly benefit at the networking opportunities presented at the conference.

My deepest appreciation and gratitude goes to the events staff and management of [company]. Also to the business lecturers for sharing their wisdom and know-how to the future entrepreneurs of the nation.

I also send my love and encouragement to the selected young entrepreneurs.

Sincerely,

Special Milestone Message

Greetings from the [Position, Office/Company],

The [Group] now reaches its 5th year with much success. So far, [number] of members from this emerging programme have made new achievements for the field of [industry]. They are the ones who will validate the power of exchange and meaningful solidarity. Thus, I congratulate them and welcome this year's gathering with much delight.

The [Group] will further strengthen its efforts to be a catalyst of growth and the future of this industry.

Congratulations!

Special Letter or Message for Cultural Event

Milestone Message for Cultural Event, Commendation Letter for Cultural Event in the City, Special Message from Officials of the City, Letter from the Mayor

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Warmest greetings to the [event]!

After the protracted unpleasantness of divisive politics, this is a most welcome affair, indeed. Everyone loves a good celebration, and this cultural endeavor offers a chance to showcase the current emerging performance artists of our time.

Its sponsors, organizers and participants deserve the highest commendation for giving us access to notable artistic performances that not only entertain us, but push the creative frontiers of cultural arts.

The [event] has evolved into a world-class cultural event that citizens of this city and the entire country can enjoy and truly be proud of.

Congratulations and more power to you!

Parent's Permission Letter

Most Schools hand out permission letters to parents to avoid any legal ramifications in the event something untoward occurs during a school festivity. Otherwise, it is often a fun and wholesome event for the kids and community.

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Dear Parents,

Your child has been chosen to perform at [name of event/concert] to be held on [date] at [time] in [location]. This promises to be a highly enjoyable event and your attendance is of utmost importance to your child and the school community.

If you would like your child to perform at this concert please complete the reply slip below with your signature. Please submit this form to any faculty or school staff as soon as possible..

Yours sincerely

Thank You Letter to the Organizers of Annual Event

Often certain companies or groups would like to extend their thank-yous to event organizers through an open letter published at a local daily. Newspapers usually feature such letter of commendations under the community news. This is a good example of such a letter expressing their gratitude towards a collaborative effort:

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From:[Name]

Greetings!

I wish to commend [Company A] and [Company B] for enthusiastically collaborating once again to stage another [event] this year.

The resoundingly successful [Event] held last year certainly warranted a follow-up. And the good news is that this year, the event's organizers have decided to not just replicate their feat but outdo themselves as well. They have accomplished this by enhancing this [event] with conferences at the [place] where there are greater concentration of enthusiasts, in an effort to allow more of them to benefit from this initiative.

I would also like to profusely thank the organizers who spearheaded this event for heeding our call to be partners in promoting [insert cause].

By providing [Company] with your vigorous support and continued assistance in the crucial areas of [insert cause], our goal of creating [insert goals] by [date] remains nothing short of attainable.

May this event be another fruitful success.

Sincerely,

Reply Letter to Job seekers Application

Dear [Name],

Thank you for applying for a position in our company.

We will be reviewing your qualifications against the requirements for this position. We will contact you soon if you are part of our shortlist or if there is an update on the status of your application.

Please check your e-mail regularly for any correspondence regarding your application.

We hope that you will have a productive day ahead!

Sincerely,

Letter notifying Business Branch moving to a New Location

This letter is to notify customers of a changed in location and improved business services at the new facility. It also includes landmarks and new phone numbers to guide clients in finding the new service center.

Dear Customer, 

At [Company], we constantly endeavor to provide you with best in class services at all times. To ensure that we continue to offer valued services to our customers, we will be relocating our existing branch from [place]to our new premises at [new location], which is next to the pharmacy, bakery and [add landmarks] from [date]. 

Our business numbers have been changed to the following: [Insert new phone numbers]

The new branch also includes an upgraded customer lounge which offers a spacious seating area giving you more privacy and a pleasant atmosphere along with the same exclusive customer privileges. 

We look forward to being of continued service to you and I hope you will enjoy the benefits of our [company] at our new branch location. 

Sincerely,

Cover Letter Pledging Undying Loyalty to the Company

To The Recruitment Officer,

I have come to understand that there might be a vacancy in your

organization, and I feel that I would be a suitable candidate for

the position.

Please find my curriculum vitae for your perusal and consideration.

Truly, if I am given a chance to serve your company and join the company’s growing team, I will perform my duties and responsibilities to the best of my ability and to the company's satisfaction. 

I know that your company will give the experience that I need that will help me develop my career.

I am hoping that you will call me for an interview so that I can discuss further my work experience and job qualifications.

Sincerely yours,

Sudden Leave of Absence by Boss

Obviously, someone from the senior staff who can call on and demand a leave of absence from her staff and company. However, still thoughtful enough to let everyone know of her personal situation.

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Dear [Name],

I am currently in a conference trip in [place] representing our company at the annual [event]. Unfortunately my husband has fallen ill at home and I am returning a day earlier than planned. Please have someone in the staff arranged for my flight home, as I would like to turn over my work responsibilities at the office before I head to the hospital. Also please note, my sudden leave of absence for the next three days.

Sincerely yours,

Request Letter for Flight Change without Penalty

As an experienced traveler, one should be mindful of the policies of different airlines, so make sure to notify the airline of any change of flight plans or suffer waiting for hours at the airport lounge. Worst, an airline could forfeit the value of your ticket or charge you with a bigger amount than what you originally paid for.

Imagine, what a short email to the airline customer service can do for your convenience?

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To Whom It May Concern,

I have booked my flight early to get a good fare rate and seating. Unfortuantely, now that I am scheduled to fly on [date], an important meeting at work has come up and I am required to change my flight to [date].

I am seeking a flight change and I hope your airline can permit my new itinerary without penalty or if possible, a nominal fee to exchange my current ticket.

For years, I have been a loyal traveller and I have accumulated a lot of Miles under your Frequent Flyer program. As a regular customer, I would just like to have a guaranteed seat on the date. Please kindly have compassion for my situation.

Sincerely yours,

Thank you Letter for Guests

Here is a sample  Thank-you note asking for the guest's mailing address.

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Dear [Name]

Thanks so much for your participation in our [event] this year. All of our parties were a huge success!

Now that we're done with the festivities, please confirm the outbound address of where I should send your program souvenir.

Sincerely,

Letter Seeking Substantial Contribution for Grassroots Project

This letter is a sample  follow-up letter after a meeting mainly seeking contributions or donations for a community project.

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Dear [Name]

Thank you for meeting with me last [date]. It was a pleasure to have finally met you.

Per our discussion, I have enclosed the list of requirements for our project. This is a very difficult letter for me to write, but many avenues seem to have been closed to me, so I hope you can take the time to consider our request.

Our project called [project name] is a pursuit geared towards promoting a cultural revival on a community legend, [insert name] and his works. It is indeed a great honor for me to be able to bring his work to the consciousness of a new generation.

This brings me to the reason for my letter. Although we have received some help from the local council and although I have worked hard to bring costs down by undertaking much of the project cost myself- it is not enough.

With this in mind, I would like to ask your organization for a substantial contribution. Any amount in kind or in check is welcomed. It would go such a long way towards completing [project name] and giving [name] the tribute he deserves.

Please consider this request with gratitude.

[Project Director]

[Date]

Office Notice of Pest Control

Dear All,

Please be advised that there will be a scheduled Pest Control Service on [date]. The office will be closed on [date] and will be opened at [date].

Your usual cooperation is highly appreciated.

Thank you.

[Admin]

Cover Letter Example

To the Hiring Officer,

Good day!

My name is [name] and I would like to express my intention to apply as [position]. My communication skills have come from [number] years of experience in conducting training and workshops both in [field of work]. I also had experiencing working in the [place] in [field] where I have fully honed my communication and writing skills. I am very disciplined, efficient and always on time. I am also keen in building good learning relationships with people.

I hope that you would consider my application.

Best regards,

Thank you letter for a Co-worker's Support

Dear [Name],

I sincerely appreciate your straightforward advice with [problem or person].

Though in my case, it may be quite a challenge to pursue a solution at this time, as I still find it difficult to confront the situation at [place].

I agree that by being more aware of the situation next time, I can avoid conflicts with [name/group] such as what happened at [place] last [date/day].

I'll let you know what comes out of this scenario.

Thank you for giving me your support and encouragement.

Sales Letter Offering Real Estate Property

Dear Madame,

Good day!

Thinking of where to invest and have your money grow overtime? Start investing with [Insert Real Estate Property] right now, the number #1 developer in the [Place]. I have enclosed here the projects that we currently offer. You may also refer a friend or anybody you know through our referral program.

You may want to reserve now before another price increase takes effect by the end of the year. As the area is being developed amidst business centers, and its close proximity to schools, churches, banks, malls. Just imagine the percentage of your investment that would earn in a week's time.

If you're interested in doing an ocular inspection of the property, you may contact me [insert number].

Thank you very much,

Sample letter Inviting Client to take Survey

Greetings from the [Company]!

[Company] is committed to make every effort to have a better and more satisfying marketing tool in meeting your business needs.

According to our code of practice, we guarantee that individual survey will be treated in strictest confidence. As a valued participant, we will be sending you our token of appreciation for taking your time to accomodate our request.

The enclosed survey is an attempt to determine how we can improve our products and services.

We would appreciate if you take a few minutes to complete the questionnaire and fax it to [insert number]. Should you wish, we would be happy to have it picked up from your office. Our marketing people will call your office to follow up on this matter. For questions, you may contact them at [insert number] and look for [insert name].

Thank you in advance for your participation.

Yours sincerely,

Thank you Letter for Survey Participation

Greetings from the [Company]!

Thank you for agreeing to participate in our survey. Your inputs will be very valuable to us in our efforts to improve our service to customers like you. It will give us an idea onto which areas to improve in order to give you the most-cost effective marketing tool for your growing business. As a respondent, the results of the survey will surely be beneficial to your company, please give us two weeks to send a full report.

Thank you for your participation.

Yours sincerely,

job offer letter sample #1

Dear [Name],

I am pleased to officially offer you the position of [work title] at [Company]. As discussed in your interview, the starting salary for this position will be at [Amount] per hour, which is [Amount] per annum.

I would ask that you review the terms of the offer carefully. If the details of employment in this agreement are acceptable to you, please contact me so we can further discuss the remuneration and benefits of the position. 

Please feel free to contact me if you have any questions at [contact phone number]. 

Sincerely,

Reply Letter to applicant who accept a Job Offer

Dear [Name],

I am delighted that you have accepted this offer and I look forward to having you join our staff.

Starting [date], you are required to report for work from [time] to [time], with allowances for lunch and meal breaks. There may be occasions when your schedule will need to be flexible if there are events in which your attendance is required. You are entitled to [number] of sick and vacation leaves per year. The company also offers a comprehensive health care and insurance plan.

We may further discuss your terms of employment on your first day of work.

I look forward to your arrival at our company and I am confident that you will play a key role in our company's expansion into the global market.

Sincerely,

Sample Letter of Interest to Join Brotherhood

Dear [Name]

As a member of [group], I have so much respect and admiration for your contributions to perpetuate the memory of our beloved [name].

We welcome into our ranks, men who wish to bring their talents and skills towards the promotion of good values. In light with the principles of [name], we strive to achieve this greater honor through service and sacrifice. To join the [group], all representatives have to vote for you.

Please try to contact your local brothers in arms for more details.

Rejection letter to job applicant

Sample letter from company rejecting the applicant for a specific job in a polite way :) 

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Dear Applicant,

Thank you for your recent inquiry and for the information provided on your background, qualifications and experience.

Your details are of great interest to us, however, we will not be taking your application further at this time.

Please continue checking the [company] website as we advertise new positions here regularly.

We will endeavor to do our best to assist you, again, thank you for taking the time to send [company] your application.

Yours sincerely,

Sample Recruitment Letter

Dear [Name],

Greetings!

Employers are always in search for fresh resumes and profiles for their best offerings, which means you need to constantly update your profile, to surface at the top of the list. This in turn will not just get you better offers but also a list of them to choose from. So hurry up, because as they say, early bird gets the worm.

So please send us an updated version of your resume.

Thank you very much

Yours sincerely,

Welcome Letter to Course Participants

Dear [Name],

We look forward to welcoming you and your colleagues to the following upcoming programs in [date]. For further information about each course and registration purposes, kindly check our attached brochure.

We look forward to be of further service to you and your organization.

We look forward to welcoming you to [company] courses. Contact our course representatives today for further assistance.

Yours sincerely,

Company merger letter sample

Dear [Name],

Greetings!

[Name, Position and Company X] and [Name, Position and Company Y] led by [Name, Position and Company Z] have recently signed a formidable three-way partnership expected to catapult [Product] as the premier [type of product] in the [field] industry today.

This remarkable triumvirate partnership agreement came to its conclusion after both inked a much anticipated successful restructuring deal. In light of this move, customers should now look more favorably on the new company's larger scale.

Stockholders with questions or who need assistance about the status of their shares may call [phone numbers].

Thank you very much.

Sincerely,

Acceptance letter of Invitation to Corporate Event

Dear [Name]

Greetings!

I'm delighted to accept your invitation to join the [company] at the [event] on [date]. I am honored to participate in your latest venture on [field/industry].

I am very impressed by the company's professionalism and commitment to growth. After my experience at [event] investing in the [company] seems to be a natural decision. I look forward to meeting you and the other members to further the cause of business in [place].

I believe this is another significant step in our growing partnership. Looking forward to the event.

Regards,

Declaration of Copyright letter

I, as, [Name and Position] is the author/creator of the work titled, [insert title]. I am authorized to submit this material for inclusion in the [event/compilation/book].

I have authority to convey that all copyright releases and clearances necessary for exhibition/production of the work are secured. I agree that the production of this work will not violate or infringe upon the rights of any person, firm or corporation.

I also confirm that the [insert title] is my original work completed during [date].

Signature(s):

[Signature over Print Name]

[Date]

Notice of Lost of Phone Directory

My Dear Friends,

My cell phone was damaged in an incident three days ago and most of my contact numbers were lost. If you have the time, please do send me your cell numbers via my email [insert email] or through my new cell phone number [insert number] of which you must update on your directory so we can keep in touch.

Looking forward to hear from you soon.

Thank you very much ! :)

Cover Letter for Job Assignment

Dear Sir:

Greetings! I hope this email finds you well.

My name is [Insert Name]. I've been a [position] for about [duration] years and have [insert accomplishments] [example: oversee projects in major cities in the U.S. and Europe]. I'm very much interested in your project offer, and yes, I am willing to travel for an assignment.

I am attaching my resume for your consideration. My rate would be [Amount] per [duration] hour/project.

I would love to meet with you and personally, show you my portfolio.

Thank you very much,

Demand letter with disconnection notice

Dear [Name],

This is to inform you that we received the order to disconnect your water supply due to your overdue account.

Kindly settle your account on or before [date] or we will proceed with the disconnection.

For your information and guidance.

Regards,

Letter demanding payment template

Re: [Company] vs. [Name]

For: Sum of Money [Amount]

Dear [Name],

A letter has been previously sent to you demanding payment of your unpaid account to our client. In spite of the receipt of said letter, our request for payment remains unheeded.

As a matter of office policy, before a collection case is filed in court against you, we have given you the opportunity to make an out-of-court settlement of your account. For the last time, and to avoid the hassles and inconvenience of a collection suit, we demand immediate payment of your account.

However, if payment has already been made, please call or send text message to [number] or email [insert email], to avoid follow up calls and visits from our authorized collectors.

If you continue to ignore our demand for payment, we will be constrained to file a collection case against you without further notice. In such an event, our client is entitled to an award for damages and expenses of litigation, in addition to the principal obligation, since you willfully and wantonly disregarded our client's plain, valid and demandable claim.

Your immediate response is essential to prevent the intended legal action.

Very truly yours,

Notice of Termite Inspection

To All Residents,

General Pest control and Termite Inspection are scheduled and will be conducted by [company]. Details of the schedule are as follows:

[Insert Schedule]

Please be advised to refrain from loitering in the hallways during the time of the Pest control application as the odor, though not toxic, may not be pleasant. Please keep your children and pets indoors during these hours.

Thank you,

Sample sales letter template

Dear [Name],

Greetings!

Join us and be an exhibitor in our annual grand [event] on [date] at [location].

After 9 years of organizing successful conferences, our company guarantees another must-join event for [field/industry] who are looking to tap into potential clients and network with industry key figures in the [area/district].

[Insert Company] also assures your company great publicity with big opportunities at the right time and good value for your hard-earned money.

As an exhibitor, you will be entitled to the following:

• A six (5) square meter booth complete with carpet and wallpaper inclusive of an information table, 3 stacking chairs, spotlights, and a video monitor.

• Prominent inclusion of the company's name and logo in at least 3 half page ads in the local daily prior to the event.

• Inclusion of the exhibitor's company profile in the conference catalog and website.

• Playback of the company's radio plug during the event (material to be supplied by the client).

• Free access to the exhibitor's lounge where free coffee and pastries are served.

You may contact our sales liasion [name] at [phone number] to secure your booth at the soonest possible time. We look forward to see you at the event.

Thank you,

Demand letter for refund of payment

here is sample letter to Demand for refund of payment due to defective parts  

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Dear [Name],

I have availed of the Chief Chef Salad Set during a promo offer at the New York General Mall. I purchased it for $200 from your company. Since that time I have found that some of the parts are defective. That being the case, I must insist on a refund of the full purchase price or a full replacement of your product as stated in your warranty.

Attached with this letter is my proof of purchase. I would appreciate it if you would send me a refund as soon as possible. I look forward to your prompt attention on this matter.

Thank you very much,

Cover Letter for Marketing and Sales Position

Dear [Name],

I am responding to your employment notice published on the Duplin Bulletin last Monday. I am applying for the position of Marketing and Sales Officer.

I have worked as a marketing analyst for Gadndra Ltd for over four years. I primarily handled the media planning and buying of air time ads for various accounts such Groper's Lemonwood, Sandtex and Horton's Hairsprays for the region. Enclosed is my resume, which will further detail my basic qualifications for this position.

If you would like more information, or would like to set up an interview, please contact me at [phone number]. I look forward to hearing from you.

Thank you very much,

Thank you Letter to neighbor for Looking After Plants

Expressing your sincere thank you to a neighbor who has given time to take care of something valuable to you, in this case your house plants.

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Dear Sara,

Thank you for caring for my Dragon Snaps and Orchids while I was away. I know no one in our neighborhood would give so much care for these special varieties like you would. I'm just glad we share the same kind of passion for gardening and house plants.

As a token of my appreciation, I got you a small gift during my trip, I got you some seedlings for Calliope Dark Red Geraniums. They grow into the free-branching kind with evergreen foliage. I hope you like them.

If you ever need to go out of town for a few days, rest assured you can count on me to watch over your plants. I would be very happy to return the favor.

Best Wishes,

Thank You Letter for friend who missed the party but sent a Gift

Sample  Thank You letter for a guest who missed party because of illness , However, he sent a gift 

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Dear Lio,

We missed you at my party! Hope you're feeling much better now and thank you so much for sending the wine & cheese gift basket. It was delightfully thoughtful of you! I am so grateful to have you as a friend. I'll call you soon, hope we could still have a night out for drinks!

Much love,

Mark.

Thank you letter to the Maid of Honor After the Wedding

Dear Mary,

Thank you so much for being our Maid of Honor at our wedding. It meant so much to us to have you there, as the person who introduced us to one another, in such an important role in our celebration. We hope you enjoy these aromatherapy oils and roses as a token of our heartfelt appreciation. I'm also delighted that you caught my bouquet! ;)

Love,
The Bride

Employer's reply to thank you letter for job transfer

Dear Sami,

Nice to finally hear from you!

I'm glad the transfer has worked out well for you. Things are doing better here, but not the same on Fridays when we make you pay for our beers.

I will be doing some field work there by September, and I would be delighted to be a dinner guest at your new home. Please give my regards to Mabel and your sons.

I wish you all the best of luck in Hawaii!

Best Regards,

Sam A. Robinson

Informal Thank you Letter to Boss for Approval of Transfer

Dear Mr. Sam,

Greetings from Paris! I hope you are well.

How are things with the department? I hope they are delivering their reports on target.

I would just like to thank you for considering my request, I know it was a difficult decision on your part and from a manager's standpoint to have me out here instead at the Main Depot. I didn't have enough time back then to personally thank you for approving my job transfer. But I would like you to know that I am truly grateful.

Its been very sunny out here lately, and I'm glad to be working close to my family. But I do miss the office pub around the corner, and the free beers on Mondays.

If you ever get to visit our area, on duty or off-work, please do give me a call. It would be my honor to invite you for dinner.

Sincerely,

Sami Datson

Sample letter explaining cause of tardiness

Sample letter showing how to reply to your employer's warning letter and still keep things in a professional manner.

Dear Sir,

I have received a disciplinary warning notice for habitual tardiness due to coming in late the last three days. I am very much aware what this warning entails for my employment status.

I have been very much under the weather lately especially on mornings. I have recently gone for a doctor's appointment to seek the cause of this. My medical results will be due tomorrow and I shall present them accordingly to the human resources department.

I shall be undergoing medical treatment to remedy this health problem affecting my work performance, as per guidance of the company doctor.

I shall do everything necessary to improve my on-time work percentage and arrival time from now on.

Thank you very much for your concern.

Regards,
Mari Roberts

Disciplinary Action Letter on Frequent Tardiness

To All Concerned,

Re: Penalty for Habitual Tardiness

This administrative matter concerns the habitual tardiness of Mark Jay Jhonson, an accountant from the Finance department.

In compliance with office policy, Mark Jay Jhonson submitted his letter of explanation dated March 10, 2012 extending his sincerest apology for having incurred a series of tardiness in reporting for work.

The explanation offered by Mr. Jhonson is that his tardiness is mainly due to his scoliosis.

The administrative board finds that Jhonson’s explanation does not merit consideration to justify his habitual tardiness and recommends that he be reprimanded with a warning that repetition of the same offense will warrant a severe penalty. Moral obligations, performance of household chores, traffic problems, health, domestic and financial concerns are not sufficient reasons to excuse habitual tardiness.

He is now suspended for ten days without pay. This is a stern warning to all employees that such an offense will be dealt with severely.

Noted:
The Manager

Request Letter for Extension on Decision on Job Offer

Dear Human Resources Manager,

Thank you for your job proposal.

I am delighted that you have considered me for the position of Insurance Analyst with Aqsatech Inc. I am excited about the opportunity and benefits that comes with this position as we've discussed in my interview.

Currently, I do not have all the pertinent information I need in order for me to come up with a decision by May 20. This is a very important life-altering decision on my part, and I would like to request an additional week in making this commitment.

I would really appreciate an extension, and I guarantee you that a solid decision can be attained by that date.

Thank you very much for your consideration.

Sincerely,

Adam Watson

Recruitment Letter: Seeking Applicants

Hello Everyone,

Just a reminder that at Rnabock we're always looking for good and talented people for a number of companies we deal with. Are you seeking employment right now? Maybe you've fancied a change for a while. Or maybe you've just come out of crunch and think that now's a good time look and see what's around.

Whether you're in the US already, or would be interested in moving to the US, we'd like to hear from you. Some of our clients don't offer the best relocation packages, some do, and one in particular offers awesome packages to those they want - but you'll never know till you find out!

So, if you're on the lookout and fancy discussing your options, drop us a line at info@Rnabock.org

Regards,

Hiring Manager

Clearance Procedure Letter Pending Resignation

Dear Employee,

In line with your resignation, we would like to inform you that you must turnover all responsibilities to your immediate supervisor.

All assets and company properties such as company ID, employee handbook, access card, health card, insurance certificate, and other issued assets must be surrendered to the Human Resources department including your clearance form before the end of the week.

Duly Noted,

Sandy
Human Resources Officer

Sample Work Employment Contract

Here is a sample of official employment contract for an employee in Bluesky Builders, Inc

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Dear Miss Sara,

This letter should serve as a confirmation of the terms and conditions to provide your services as Architect for Bluesky Builders, Inc.

• You shall have an open-ended contract providing service for the project "Greenpeace Twin Towers" commencing on Jube 5, 2012. Bluesky Builders may also terminate the contract prematurely at its sole discretion with a notic of three (3) calendar days.

• You are to render blueprints and floorplans to be delivered as Autocad files. Upon approval of the initial designs, you shall work on a final sketch of the blueprints to be delivered in the same manner, 3 days after the initial approval.

• Compensation: Initially, you shall be under a trial period wherein you will be asked to make two to four sketches at $1000 per floor plan. Should you pass our standards, you will be given a professional fee of $3,500 for the rest of the project. It is understood that this engagement operates on a per output basis. Payment will be made within (3) days after you submit your invoice to us. The company shall make the required tax witholding deductions mandated by law.

• You are retained as Architect for this project and will be entitled to any benefits provided to regular employees (Insurance, Holiday pay, Overtime pay, Health Coverage, Sick and Vacation Leave Pays, etc).

• Confidentiality: Employee shall not disclose or reveal any confidential information to any third party whatsoever or use the same in any manner except in connection with the business of Bluesky Builders, Inc. Upon termination of services with Bluesky Builders, Inc. the employee shall return all documents, papers, data in any form relating to Bluesky Builders, Inc. together with any copies thereof.

Please send us a countersigned copy of this letter and fax it back to us at 213-4163.

Accepted & Acknowledged by:
Employer/Contractor

Letter Addressing Workplace Violence and Employee Conduct

Dear Employees,

An altercation occurred today at the 3rd Floor parking lot. The parties from the departments involved are now subject to suspension until further notice. Representatives of Company XYZ are cooperating with local authorities pending the outcome of the investigation.

Company XYZ  ill not tolerate violence, threats, abusive language, harassment, intimidation, and other disruptive behavior within company premises.

In line with this incident, Human Resources will conduct a workshop on tolerance and anger management on Tuesday, 2pm at the meeting room. Employee attendance is mandatory.

Thank you for your cooperation.

Human Resources Manager

Thanksgiving Holiday Letter to Employees

Sample Thanksgiving Holiday Advisory Letter to Employees ..May be useful !!

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Dear All,

In celebration of Thanksgiving Day, our company understands the observance of these festive family holiday that commemorates "Our country's rich mix of cultures and traditions, reflecting the countless blessings and sacrifices made by our forefathers”, but due to the nature of our work and considering the industry where we belong, it is important that we ensure that our business is open even on holiday periods.

Management appreciates everyone’s continuous dedication and value to their job in making sure we prioritize our work responsibilities.

Employees who will report on these days shall be entitled to a Regular Holiday Premium as per required by State Law. If you would like to know the applicable holiday premium rates, you may get in touch with the Human Resource Department.

For everyone’s information and guidance.

Regards,
Human Resources

Notice to Employees about Drugs in the Workplace

Dear Employees,

Company (XYZ)is committed to providing a safe, healthy and drug-free working environment and wants to take this opportunity to remind employees about the importance of working drug free for their safety and that of their co-workers.

Some of the potential risks and hazards of workplace alcohol and drug use are obvious, particularly those related to safety. Alcohol and drug use can seriously impair judgment and coordination, which can lead to workplace accidents, injuries and even death. And a person does not need to be an alcoholic or drug addict to create safety hazards.

Workplace alcohol and drug use can weaken an organization’s ability to operate profitably and productively. It is also associated with lower levels of employee morale-not only that of employees struggling with alcohol or drug problems, but also those who work alongside them.

Key to preventing these problems is for all employees to understand that there is help for those struggling with alcohol and drug problems. If you (or someone you know within the office) are struggling to work drug free, you may get in touch with our Human Resources officer.

We will provide confidential, short-term counseling and referral services as a benefit to our employees. It is better that you come forward this early so we can assist you in getting a treatment plan.

Best Regards,
Human Resources Manager

Offer of Assistance during Time of Illness

Sample letter to express offer of assistance during time of employee's illness, letter offering support for co-worker during illness

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Dear [Name],

Everyone here at the [Company Name] was saddened to learn of [name of employee] sudden illness.

We know that this came on without any warning and while the company has medical and insurance coverage.

We may contribute some additional financial assistance to see him through this difficult time, any amount would help defray a substantial portion of the medical costs.

Please do not hesitate to call our human resources department if you need our assistance in this area. We consider [name of employee] to be one of our most valuable employees and a fine individual as well and would be most appreciative if you will let him know that we are all thinking of him.

Sincerely,

letter of condolences for a colleague or Co-Worker

Notice of Condolences, Sample Letter of Death in the Office, Sample Letter Conveying Loss, Sample Letter of Colleague's Loss

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Dear Colleagues,

I regret to inform you that [Name, Position and Department] has lost his loved one [name and relation], on [date] due to a [illness/accident]. On behalf of the [company] staff as a whole, I wish to convey our heartfelt condolences to [Name] and family for the loss of their beloved [name] and pray for God's solace during this trying moment.

Transport will be arranged for staff members wishing to convey their condolences to the family at their residence. Consequently, date and place of wake and burial will be announced in the course of time.

Regards,

Termination letter to employee for Tardiness and poor performance

This is an example of Termination letter written by human resources informing the employee that he is dismissed ...

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[Date]

[Address]

Dear [Name]:

We regret to inform you that your employment with our company shall be terminated on [date], and for the following reason(s):

1) Poor Performance
2) Tardiness
3) Inability to meet company's desired sales quota

Severance payments shall be made in accordance with company policy. You have a week to finish and hand over your tasks to your immediate supervisor.

Please arrange for the return of any company property in your possession.

Again, we regret this action is necessary.

Sincerely yours,

Sample disciplinary warning letter to employee

Sample disciplinary warning letter from boss or supervisor to employee informing him about his bad performance  

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To: [Employee Name]

You have been previously notified of certain problems in your performance as an employee, of which problems appear to continue. Please consider this a disciplinary warning.

Any further violations of company policy or failure to perform in accordance with company standards shall result in immediate dismissal without further warning.

From: [Insert Name and Position]

[Date]

Sample layoff letter to employee

Dear [Name],

I am writing this letter to officially inform you that due to the recent [budget cuts/ reorganization / recession] in the company, your entire department will no longer exist effective [day and date].

Pursuant to company policy, based upon your length of service in the company, you are entitled to [number]working days of notice.

During this notice period, you will be afforded reasonable opportunity to seek alternative opportunities for employment. Please consult with the Human Resources department on your remaining company benefits and severance pay .

I would also like to thank you for your invaluable service and dedication to the [company]. I regret the necessity of this action and wish you well in your future endeavors.

Sincerely,

Visa Request letter for Work Permit

Dear [Name],

This is to advise that [Name and address] has been offered a position by our firm as [position] which will commence immediately upon his/her obtaining permanent residence, or work permission, in [country]. The position is permanent, full-time, and his/her salary will be at [amount] per month which totals [amount] annually. Attached with this letter is his official employment contract.

Should your office have any further questions, please do not hesitate to contact me at [phone number].

Sincerely,
[Name]
[Position]
[Contact Details]

Sample Letter of Invitation from Host Country

Official Invitation from Host or Friend to present at consular office in order to facilitate the extraction of Visa

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Dear [Name],

As a citizen of [country], I would like to state that [name of friend], born on [date of birth] is welcome to stay at my home located at [address].

I have known [name] for many years and as a host, I am undertaking full responsibility for my friend's accommodation.

[Friend's name] and I will be attending the [event] held annually at [place] from [date] to [date]. The event highlights significant trends relevant to our profession.

I hereby attach documents that certifies my current address, income and citizenship.

Hoping for your positive consideration.

Sincerely,

Request for Visa Extension for Medical Reasons

Sample Letter to request Visa Extension for some medical reasons....

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Dear Sir:

I am [insert name] and I am requesting an extension of stay as a medical patient. I am to undergo surgery on [date] at [medical facility] for [illness/condition]. In line with this, I need to extend my stay for medical reasons specifically for post-operative recovery and extensive treatment.

I have enclosed a copies of my medical records and a letter from my doctor about my condition. Also included are my banking statements and health insurance coverage indicating sufficient funds to cover my medical expenses in [country].

Enclosed are the necessary immigration forms [insert form details] and the processing fee of [amount].

I hope you can approve my request for extension as soon as possible.

Best Regards,